Everything in one calm place.
Quietly does the jobs you’d rather not think about after a day of sessions. Here’s each one, in plain words.
See your week. Tap a free hour. Done.
A diary that knows the difference between a session, supervision and a day off.
- Week and month views
- Tap any free hour to book
- Weekly repeat bookings in one go
- In person, online or by phone
- A gentle warning if two bookings clash
- Block out holidays and time off
From first email to first session, nothing slips.
Every enquiry has a place to go. Move people along when you’re ready: enquiry, then consultation, then client.
- A consultation form ready to use
- A waiting list, so no one is forgotten
- Contracts and assessment notes kept with the client
- EAP and insurer authorisations that count down their sessions
Notes that are yours alone.
Structured, private notes for every session, locked on your device with your passphrase before they’re stored.
- A clear note for every session
- Risk flags you can see at a glance
- Documents and attachments kept with each client
- Only you can open them. Not even us
Know who’s paid without opening your banking app.
Unpaid sessions sit in one list. Invoices, payments and bills due sit right beside them.
- Unpaid sessions at a glance
- Invoices in a moment
- Record how each session was paid: card, transfer or cash
- Bills due, like room hire and insurance
Reminders go out. No-shows go down.
Booking confirmations, next-day reminders and cancellations go out automatically, looking like they came from you, because they did.
- Your logo, colours and sign-off
- Every word can be changed, with a preview before anything is sent
- Sent from your practice name
- Subject lines never mention counselling, so nothing private shows on a lock screen
- Only a first name, date, time and place, never notes
Subject: Your appointment tomorrow
Hi Amelia,
Just a reminder of your appointment.
Warm wishes,
Jo
See progress, not just feel it.
Record standard outcome measures as you go and watch the scores change over time.
- Commonly used measures built in
- Scores shown session by session
- Useful for reviews, EAPs and supervision
Everything waiting for a reply, in one list.
New enquiries, requests to move a session and cancellations all land in one place, so nothing waits too long.
- One list of what needs you
- Clear the list and close the laptop
Renewal, without the shoebox.
Log supervision and CPD hours as they happen. When your BACP, UKCP or NCPS renewal comes round, the totals are already there.
- Supervision hours and notes
- CPD with dates, hours and what you learned
- Running totals for the year
Bring your clients in. Take your data with you.
Moving from a spreadsheet takes minutes. And you can download everything you’ve put in, any time, no questions asked.
- Import clients from a spreadsheet
- Check everything before it’s added
- Download all your data whenever you like
- Erase your account and data whenever you choose
Mistakes happen. Undo them.
Every change you make is kept in Activity. Booked the wrong day, added someone twice, marked the wrong session paid? Undo it, even days later, and redo it if you change your mind.
- Undo a client and their sessions and payments go with them
- Emails that haven’t gone yet are stopped
- Nothing a client has already been told is quietly changed
Phone, tablet, computer. All in step.
Use whatever’s nearest. Changes on one device show up on the others, and you can install Quietly on your home screen like an app.
- Phone, tablet and computer
- Install it like an app, no app store
- Stays in step across all your devices
- How to install it
Give the admin somewhere quiet to live.
Try Quietly free for 7 days. No card, no setup call, nothing to install unless you want to.
No card needed. Cancel any time. Questions? hello@quietlymanage.co.uk